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FAQs Videos Manual

Administrator Area

Getting Started

What are administrator tools and how to use them
  • Managing a large organization with numerous courses, instructors, and students is not easy. An administrator has various roles to perform such as managing the details of its user, tracking the access codes, analyzing performance of students, enrolling and registering students and instructors to set up a class or section.
  • uCertify provides a comprehensive set of administrator tools to perform various administrative tasks efficiently and effortlessly.
  • On the My Library page, click the Administrator tab where there are four tabs.
  • The Roster tab enables you to view students’ activity report efficiently.
  • The Manage tab drop-down enables you to view detailed information about instructors, sections, courses, and administrator list. You can also export and perform various actions on instructors, sections, courses, and administrator list.
  • The Report tab drop-down enables you to view detailed report of enrollments, orders, and vouchers. You can also export and perform various actions on enrollments, orders, and vouchers.
  • The Enroll tab enables to register student or instructor in a specific course or section and can also create users with student or instructor permission.

Roaster Tab

How to access Roster tab
  • Login to https://www.ucertify.com and then go to https://www.ucertify.com/educator/admin.php to open administrator page. Here, Roster tab allows you to access the engagement level of students listed in your section with details such as: Student Name Tag/Status, Course Name CRN/Course Status, Instructor Section, Readiness, Start Time Passed, Target Time Needed, Estimated Time Required, Last Login Time Passed.
Note
You need to define search criteria using "Advance Search" under the "Search" button OR enter email/name in the search text box and click on the search icon to list Administrator.
  • You also have an option to access the study planner of students in the read-only format by clicking on the readiness score. This literally puts you and your student on the same page.
  • You can even manage and administer various activities of students with the help of settings option. You can manage students profile, send message, set accommodation, set tag, view study planner, link with instructor, set instructor, set org, reset course, re-send activation, archive course, or disable course.
How to manage student's profile
  • Go to the administrator page, click on the settings menu parallel to the student name, and select the Manage Profile option. The Set Profile modal box will appear with 3 tabs, here you can edit and update personal information of a student, change student password,  and can send reset password link to the desired student.
  • If you want to edit or update any personal information regarding the student, go to the Set Personal Info tab, type the desired details and click Save to update the details.
  • To change student’s password, click the Change Password tab. Provide the required details and click the Save button to change the password.
  • To send link to a student to reset his account’s password, just click the Send Reset Password Link tab and click the blue button.
How to send message to a student
  • Go to the administrator page, click the settings menu parallel to the student name, and select the Message option.
  • Now, provide subject and enter the required message and click the Send button. Your message will be send to the desired student.
How to set accommodation
  • Go to the administrator page, click the settings menu parallel to the student name, and select the Set Accomodation option.
  • Click the Add Org and time icon. Select the desired test time from the Allow Time drop-down, and click the Submit button.
How to set tag for a student
  • Go to the administrator page, click the settings menu parallel to the student name, and select the Set Tag option. Now, type the name of the tag, which you want to assign.
Note
If you have not created the tag earlier, it will prompt to create a new tag To do so, click Create New Tag. If you have created tags earlier, a list of tags will be visible and you may choose it from the list.
  • Finally, click Save to freeze your preferences.
How to view study planner of a student
  • You can now view study planner of a student on the administrator page by two ways: first by clicking on the readiness score parallel to the student name and second using the settings menu.
  • For approaching the second method, click the settings menu parallel to the student name, and select the Study Planner option. Student’s study planner will open in a read-only format. This will provide you a detailed information regarding the readiness score of the student in different areas of objectives.
How to link student to an instructor
  • Go to the administrator page, click on the settings menu parallel to the student name and select the Link with instructor option.
  • Enter the 13-digit section key in the section-key box and finally click the Add button. The student is now linked with the instructor.
How to set instructor for student
  • Go to the administrator page, click on the settings menu parallel to the student name, and select the Set Instructor option.
  • Select the instructor and desired section for the student. Finally, click the Save button to confirm. The student is now moved under the new instructor.
How to set student org
  • Go to the administrator page, click on the settings menu parallel to the student name, and select the Set Org option.
  • Select the desired organization to which the student is to be moved in the Move to org drop-down and click the Next button.
Note
In case of email less moving to organization, you are required to check the Email Less checkbox and select the current organization of the student in the Move from org drop-down.
  • Now, check the checkbox of the student you desire to move, and click the Move selected button. Click the Yes button to move the student to the organization.
How to reset course
  • Go to the administrator page, click on the settings menu parallel to the student name and select the Reset Course option.
  • You can reset the whole course or its features. To reset the features of the course, click the On button. Now, select the features of the course, which you want to reset, and click the Next button. Verify your selection and click the Reset button to confirm. This will set the course or section of the student in default state.
How to resend activation email to student
  • Go to the administrator page, click on the settings menu parallel to the student name, and select the Re-send Activation option.
  • Check or uncheck the required options and click the Send button. An activation link will be send to the desired student from which he can access the course.
How to archive course of a student
  • Go to the administrator page, click on the settings menu parallel to the student name, and select the Archive course option.
  • Click the OK button to confirm.
How to disable course of a student
  • Go to the administrator page, click on the settings menu parallel to the student name, and select the Disable course option.
  • Click the OK button to confirm.
How to search students
  • Go to the administrator page. Provide the email address of the student in the email box and click the search icon or click anywhere on the screen.
  • You can also search student by first name or last name or if your organization support email less login then you can search student by user ID. A detailed list of student will show.
How to use Advance search
  • Go to the administrator page. Click the Search button and select the Advance Search option.
  • Select or provide the required details and click the Search button.
How to use Export button
  • Go to the Administrator page. Now, to download the Roster page details, click the Export button and select the Roster option.
  • To download activity or attendance of the desired students, check the checkboxes next to students email ID or name, click the Export button, and select the Activity or Attendance option.
How to use Actions button
  • Go to the Administrator page. Now, to view various LMS configuration guides, click the Actions button and select the LMS Configuration option. Select the desired LMS from the drop-down, and you will be redirected to the LMS help page.
  • To send message, re-send activation, set tag, set org of the desired students, archive, disable, enable, or unarchive course of the desired students check the checkboxes next to students email ID or name, click the Actions button, and select the desired option.

Manage Tab

How to access Administrator tab
  • Login to https://www.ucertify.com and then go to https://www.ucertify.com/educator/admin.php to open administrator page. Click the Manage tab and select the Administrator List option.
  • Administrators tab will open that allows you to view the information regarding administrators such as administrator name and email id, their organisation, and last login.
  • You can manage profile or send a message to the administrator. To do so, click the settings menu parallel to the administrator name or email id and select the desired option.
How to access Courses tab
  • Go to the administrator page, click the Manage tab and select the Courses option.
  • Course tab allows you to view the information regarding courses such as course name CRN, Status, License Type, and Vendor.
  • You can view and manage Instructor List, Roster, Section List, Course Outline, LTI settings, Open Student View, View Webpage, and Assign Master Section. To do so, click the settings menu and select the desired option.
How to access Sections tab
  • Go to the administrator page, click the Manage tab and select the Sections option.
  • The Section tab allows you to view the details of a section such as Class Name & Section Key, Course Name & CRN/License Type, Instructor Name and email id, Created On Date & Days Passed, Starts On Date & Duration, End On Date & Days Required, and Enrollments.
  • You can view roster page of the section, send message to the instructor of section, change instructor, make a copy of the section, share section, copy configuration, delete, modify, or archive section. To do so, click the settings menu parallel to the section key and select the desired option.
How to access Users tab
  • Go to administrator page, click the Manage tab and select the Users option. You can view the name or email address of instructors of your organization along with their last login date.
  • You can search the desired instructors by providing their name or email id in the search box. To filter the instructors on the basis of list, course, and status, click the Search button and select the Advance Search option. Provide the required details and click the Search button.

Report Tab

How to access Enrollments tab
  • Login to https://www.ucertify.com and then go to https://www.ucertify.com/educator/admin.php to open administrator page. Click the Report tab and select the Enrollments option.
  • Enrollments tab allows you to view the information regarding enrollments such as enrolled student or teachers, course name CRN, Permission License Type, Order Number Bill Type, On Date Time Passed, Expire On Time.
  • You can view Roster, Order details, send message, set org, and suspend account of the desired student or teacher. To do so, click the settings menu parallel to the student or teachers name and select the desired option.
How to access Orders tab
  • Go to the administrator page, click the Report button and select the Orders option.
  • Orders tab allows you to view the information regarding orders such as Order Date & Time, Order Number & Type, Ordered By, Course Name & CRN/License Type/Permission, Status, and PO Number.
  • You can view and manage the enrollments under the desired order. To do so, click the settings menu parallel to the order number and select the Enrollments option.
How to access Tickets tab
  • Go to the administrator page, click the Report button and select the Tickets option.
  • Tickets tab allows you to view the information regarding the organization user tickets such as ticket id,  subject, description, tags, priority, created/updated date, and its status.
How to access Vouchers tab
  • Go to the administrator page, click the Report button and select the Vouchers option.
  • Vouchers tab allows you to view the information regarding vouchers such as Voucher Code, Order By Date, Course Name & CRN, Permission & License Type, Order Number & Transaction Number, User Status, Used On Date & Time Passed.
  • You can view and manage the enrollments and order details under the desired voucher. To do so, click the settings menu parallel to the voucher code and select the desired option.

Enroll Tab

How to access Enroll tab
  • Login to https://www.ucertify.com and then go to https://www.ucertify.com/educator/admin.php to open administrator page. Click the Enroll tab. This tab allows you to generate access code, enroll students, and instructors in your organization.
  • To generate access code or to enroll, click the Enroll button on green bar. Now, select the Bill Type, provide the Reference/PO Number, and Comment. To generate voucher of the course, click the Add Course button. Now, check the desired courses and click the Save button to add course. Click the Generate button to generate voucher.
  • To enroll a user directly to the course, click the Enroll Directly tab and select the Email button. Provide the Client Email, First Name, and Last Name. Click the Add Course button. Check the desired courses and click the Save button. Check the Teacher checkbox under the Permission heading if you are providing the user with instructor permission. Click the Add button to enroll the email in the course directly.
  • To enroll bulk users to the course, select the Bulk Email button, provide format Email id, First Name, Last Name (One user per line) in the box below the Bulk Email button, and click the Next button. Click the Add Course button to add the course and then click the Add Bulk button to enroll bulk email to the course directly.
How to enroll as a Student
  • Go to the administrator page and click the Enroll tab. Under the Enroll as a Student option and provide the details such as email and access code.
  • If you are a new user, you are required to provide additional details such as Password, First Name, and Last Name.
  • To enroll student under instructor, check the Link with instructor checkbox. Select the instructor and section. Finally, click the Submit button.
How to enroll as an Instructor
  • Go to the administrator page and click the Enroll tab. Select the Enroll as an Instructor option and provide the details such as email and access code.
  • If you are a new user, you are required to provide additional details such as Password, First Name, and Last Name.
Note
You can also enroll the student or the instructor without course. To do so, leave the Access Code option blank.
  • Finally click the Submit button.
How to do Multiple Enrollment
  • Go to the administrator page and click the Enroll tab. Select the Multiple Enroll option. Now, provide the details in the following format Email id, First Name, Last Name, Password, Access Code (One user per line).
  • You can link the students to an instructor. To do so, check the Link with instructor checkbox. Select the instructor, course, and section to which you want to enroll students. Finally, click the Next button. You can see the status of the emails which you want to enroll. Check all the checkboxes from the first column of the table and click the Enroll selected button.

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